Charter

Article I

Identification

  1. Non-Profit : Does not apply

  2. The Association is adopted by a Founding Committee consisting of university representatives from thirteen countries/regions in the Asia-Pacific by unanimous resolution, 3 December 2004, at Korea University in Seoul, Korea.

Article II

Mission

  1. The aim of the Association is to achieve greater cooperation amongst those responsible for higher learning in Asia-Pacific institutions and to promote the quality of international programs, activities, and exchanges for the harmony and advancement of the Asia-Pacific region.

  2. The Association shall promote dialog and cooperation amongst institutions in Asia-Pacific region and those outside of the region.

  3. Towards this aim the Association devotes itself to the principles of mutual respect, diverse and representative membership, and collective progress.

Article III

Objectives
The Association seeks to:

  1. Bring together international educators active in Asia Pacific higher education and other relevant organizations to promote communication, networking, and professional development;

  2. Facilitate the exchange/mobility of students, staff, and scholars, and the advancement of academic collaboration inter-regionally;

  3. Provide a channel for benchmarking for the advancement of members and their institutions; and

  4. Recommend good practice and policy in cooperation with various institutions and agencies, and to effectively represent the views of its membership with regard to international education.

Article IV

Membership

  1. Personal Members

    1. Any individual of not-for-profit organizations or institutions interested in the aims and objectives of the Association may apply for Membership.

  2. Sponsoring Institutions

    1. Not-for-profit Institutions or organizations interested in the aims and objectives of the Association may also apply to be sponsoring institution on behalf of two specific individuals.

  3. Associate Members

    1. Individuals of for-profit institutions or organizations interested in the aims and objectives of the Association may apply for the Associate membership.

  4. The specific procedure for application and criteria for membership shall be determined by the Board of Directors.

  5. Honorary Member

    1. The Founder of the Board of Directors

Article V

Board of Directors

  1. The Board of Directors consists of up to 30full members of the Association. These include:

    1. The President and two Vice Presidents, elected by members of the Board of Directors;

    2. The Honorary President;

    3. The immediate past president;

    4. A representative from the institution hosting the Secretariat;

    5. And up to 15 additional members, elected by the Membership at the General Meeting.

  2. The Steering Committee will determine the actual number of members on Board of Directors.

  3. At the first General Meeting, the founding members will be recommended to continue for 2 years as the first Board of Directors.

  4. Each Board member serves for a term of two years, except for Vice President for Conference planning, who will serve one year term.

  5. The Board shall be responsible for the financial affairs of the Association.

  6. The Executive Director of the Secretariat will participate in the Board meetings as an ex-officio member.

  7. A quorum for any scheduled Board meeting shall be the majority of voting members.

  8. All Board meeting actions are determined by majority vote.

  9. The Board is empowered to suggest bylaws for the execution of this Charter, upon the ratification by 2/3 of the Board of Directors.

  10. The President shall preside over all meetings and holds the authority to cast a deciding vote whenever there is a tie in the voting.

  11. Co-opted members will be elected without the general election.

  12. Co-opted members should be for limited terms only.

Article VI

Steering Committee

  1. The Steering Committee is established to carry out the necessary business of the Association in the interim between regular meetings of the Board of Directors.

  2. All actions taken by the Steering Committee must be reported to the Board.

  3. The Steering Committee consists of the President and 2 Vice Presidents, two Board members elected by the Board of Directors, a representative from the institution hosting the Secretariat, and the Executive Director of the Secretariat as a non-voting ex-officio member.

  4. A quorum for any scheduled Steering Committee Meeting shall be four members.

  5. The steering committee empowers to co-opt additional members to the Board, up to that maximum number, a limited number of Board members to ensure appropriate representation from different regions.

Article VII

Advisory Council

  1. The Association may allow having an advisor from the professional fields for those areas in direction.

Article VIII

Elected Officers

  1. The Association is led by the following elected officers:

    1. A President, who will provide vision and leadership to the Association, elected by board of directors;

    2. Two Vice Presidents: 1) Vice President for administration, elected by board of directors and 2) Vice President for Conference planning, nominated by the host institution of the following year's conference;

    3. The Steering Committee, which will provide direction to the Association and advice to the President.

  2. The elected officers are to represent the interests of the whole of the Association.

  3. The specific procedure for nomination, election, and annulment of the elected officers shall be determined by Article IX.

  4. The Honorary President

    1. The Founder of the association will be the Honorary President

Article IX

Election

  1. At the inaugural conference 2006, the names of the founding members will be proposed to the general membership for continuation of two years as new Board of Directors.

  2. At each subsequent General Meeting, nominations and elections will be held by the general membership for positions on the Board of Directors. The nominations will be registered no later than two months prior to the General Meeting.

  3. Elections will be held over the duration of the Annual Conference and the results will be announced at the Annual General Meeting.

Article X

Secretariat

  1. A Secretariat is the administrative center of the Association charged with handling of the day-to-day matters pertinent to the Association.

  2. The Executive Director of the Secretariat will participate in all association meetings as an ex-officio member.

  3. The Executive Director of the Secretariat shall be appointed by the Board of Directors.

  4. The Secretariat shall be established at Korea University.

Article XI

General Meetings

  1. A general meeting of the Association shall be held at least once each year either at the venue of annual conference or at a place determined by the Board of Directors.

  2. Notice of all general meetings shall be communicated by the Board at least sixty days in advance of the meeting.

  3. Regarding matters not provided in the Charter, all resolutions shall be adopted by a majority of votes.

  4. A quorum for any general meeting shall be a quarter of membership as of the date of annual conference.

Article XII

Amendments

  1. Amendments to this Charter may be made by resolution of the General Meeting called for the express purpose of amending the Charter.

  2. Such resolutions will be determined by 2/3 of votes cast.

Article XIII

Founding Committee

  1. Prior to the adoption of the Charter by the General Meeting, the Founding Committee will act as the Provisional Board of Directors in deciding matter pertaining to the establishment of the Association by the first General Meeting. The Founding Committee may appoint Provisional Elected Officers and a Provisional Steering Committee as it sees fit.